🤔 What is a Privacy Policy?
A privacy policy outlines how an organization processes personal data. It should clearly explain:
Why personal data is collected and how it is used.
How data is processed and protected.
Users' privacy rights and how to exercise them.
A transparent privacy policy builds trust and assures users their data is secure.
📋 Who needs a Privacy Policy?
Any organization collecting personal data (via forms, petitions, surveys, etc.) must have a privacy policy in place.
☎️ What should a Privacy Policy include?
To comply with GDPR, your privacy policy must detail:
Identity and Contact: Who is collecting the data.
Purpose: Why the data is being collected and its justification.
Legal Basis: GDPR’s 6 bases for data processing (e.g., consent, legal obligation).
Data Nature: Indicate if providing data is optional or mandatory.
Recipients: Who will access the data.
Storage Duration: How long data is retained.
User Rights: Access, correction, deletion, and data limitation rights.
Contact Details: For privacy-related questions or complaints.
Regulator Contact: Reminder of users' rights to lodge a complaint.
For indirect data collection, also include:
Categories of data collected.
Sources of the collected data.
💫 Adding a Privacy Policy to your Qomon space
Add a link to your privacy policy in Space Settings > General > Privacy Policy.
Use a URL to a webpage or online document.
🚧 Already have a Privacy Policy?
If you already have a privacy policy, remember to include Qomon (Dolphins SAS) as a subcontractor for petitions, forms, and questionnaires.
Qomon’s data is hosted in the European Economic Area.
Access:
😥 Need a Privacy Policy?
If you don’t have a privacy policy, you must create one to publish online forms. Options include:
Consulting a lawyer.
Using an online privacy policy generator.
Using the Qomon-provided GDPR template:
🧩 Using Qomon’s Privacy Policy Template
Qomon offers a GDPR-compliant template to help you get started. Reminder: It is your responsibility to customize the template to meet your specific regulatory needs.
For further assistance, contact us at [email protected].