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Getting Started with Qomon
Use Qomon as an Admin đŸ’»
Use Qomon as an Admin đŸ’»
The admin's guide to Qomon! What can you do as an admin?
Charles Keignart avatar
Written by Charles Keignart
Updated over a week ago

Download "Use Qomon as an Admin" guide

INTRODUCTION & WELCOME! 😃

You’re now the admin of your Qomon space! Congrats and welcome! 

With great power also comes great responsibility! This mini guide is here to help you get the best out of Qomon with 5 simple actions but also suggest some good practices for your everyday use.

REMINDER: WHAT IS QOMON EXACTLY? 🙌

Qomon is a mobilization platform and a mobile app. This tool is here to help you mobilize more and better by creating a community of empowered members (through the mobile app). Qomon helps you set automations, create actions, structure your organization, and give you access to data analysis.

  1. It’s made up of a web part, aka the web platform, accessible by:

  • Administrators (that’s you!)

  • Staff 

  • Field Organizers 

You can log in from an Internet browser here:

qomon.app

(recommended browser: Google Chrome)

2. A mobile part: a mobile app to support you on the field! đŸ“±

The mobile app is for everyone you invite to join, but also for you whenever you’re on the field.

The app is like a digital notebook and allows all information to be saved and sent automatically to headquarters so there's no risk of losing any.

YOUR 5 ACTIONS ON QOMON

  1. Sign in to the app and invite your teams

  2. Prepare your space for mobilization

  3. Launch your actions and manage your contact database

  4. Follow the evolution of your actions

  5. Strategize and explore your city.

Step 1 : LOG IN AND INVITE OTHERS TO DOWNLOAD THE QOMON APP

  • As an admin, you have access to a web platform (like a dashboard). Login to the platform at qomon.app

The people you invite on Qomon will only have access to the mobile app, which you can download as well. Usernames are the same as on the web app if you’re an admin.

Download the mobile app available on the App Store (if you have an iPhone)

https://apps.apple.com/fr/app/qomon-causes-campagnes/id1186778175    

 

or on the Playstore (if you have an Android phone):

https://play.google.com/store/apps/details?id=com.qomonapps.qomon128598&hl=en

Step 1.1: Invite your team to Qomon

  • There are 2 ways to do it:

  • Ask your team to download the Qomon app. They can create an account, and you give them the organization’s secret nickname (which is the code used to access your campaign)

  • Invite your activists via the Qomon dashboard (hq.Qomon.com) > Member tab > Invite a user

The user receives an email inviting them to create an account.

  • Allocate roles: Once your member is invited to your space, choose their rights and accesses by giving them a role (Administrator, Field Coordinator, Staff, or Member). Here’s an article explaining the different roles on Qomon.

  • Create teams (Add-on): To keep things organized, you can create teams! Whether it be by area or by theme, this will help you in structuring your actions. A person can be a member of several teams.

STEP 2: CHOOSE YOUR SETTINGS ON QOMON 

As an administrator, you also have the role as a strategist. You must prepare and configure the application so that it meets your daily needs and optimises your actions and those of your team.

The Qomon app comes with default settings to allow quick launching of mobilizing. However, you can modify them according to your needs.

Step 2.1: Configure the survey.

The survey helps initiate and guide conversation for your teams! It puts the person you’re surveying at the center of the conversation and allows your to gather valuable information.

For more information, check out this article.

Step 2.2: Configure the statuses.

Statuses allow you to categorize a contact. It compliments the information you already have on a contact. Typically, it reflects their level of support (strong supporter, undecided...) but you're free to make it whatever suits you and your movement best.

For more information, check out this article.

Step 2.3: Configure the tasks (Add-on)

Tasks are follow-up instructions to take with the people you approach. They allow you to know which next step to take with a person you, or your teams, have had contact with.

For more information, check out this article.

Step 2.4: Configure automated emails (Add-on)

Automated emails can be configured to send an email to a person who has answered your survey. You can adapt the body of the email in accordance to the answers given during the meeting.

For more information, check out this article.

Step 2.5: Publish your documents.

To make your document available on your volunteers’ mobile app, upload the documents on your Qomon web platform. This will give volunteers full access to all documents right in their hands.

For more information, check out this article.

STEP 3: CREATE YOUR FIRST ACTIONS (Add-on)

  • The action is far-reaching on the Qomon web app. You can create actions:

  • from the "Maps" tab, start by choosing the territory.

  • from the "Actions" tab by first choosing the type of action.

  • from the "People" tab by selecting filters.

The "Actions" tab is the simplest way to create your actions. Simply select a type of action, a date, a time, etc. 

  • There are 2 types of actions: Actions that allow you to generate lists (calls,canvassing, leaflets) & Actions that allow you to get organized with your teams.

Tips ✹: Don’t hesitate to create upstream actions, a bit like “retroplanning”, to give visibility to your teams but also because, once in the heart of the action, it will help you organize!

Step 3.1 Manage your files and process the info reported by your members

All of the contacts encountered and registered will be found your contact database. You can play around with the filters.

  • Use your contact database as a hub where you can follow your organization's relationship with each person.

Step 3.2 Manage yours Tasks (Add-on)

  • From the “Tasks” tab on your dashboard, access the information reported by your members using the mobile app.

  • This allows you to process feedback, and once processed, simply indicate the action as 'finished' by checking it. ✔

STEP 4. ANALYZE & FOLLOW THE EVOLUTION OF YOUR ACTION

  • From "Analysis", you can follow the evolution, zone by zone and team by team, of your mobilization efforts. This will help you strategize and re-motivate your teams if need be.

  • You can also follow your progress from the "Map" tab, where you can view actions and progress.

  • You can consult responses from submitted surveys on the “Analysis” tab.

STEP 5: USE THE STRATEGIC DATA (Add-on)

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Depending on your subscription, you get your own strategy space in which you can view socio-economic data:

  • In the "Maps" tab, you can navigate through socio-economic (housing, standard of living, etc.) and political data to better understand and plan your actions or communication.

  • Use "cross analysis" to target areas according to specific themes (fairly advanced option) to target and prioritize your zones for actions, for example.

  • Use “Profiles and territories” to target the highest priority areas according to the profile of people you meet.

SOME GOOD PRACTICES đŸ€”

  • Prepare your space well and match it to your needs as soon as possible. You will be even more impactful !

  • Distribute the roles: you can't do everything! Don’t forget to organize your team and define their missions in your organization. Don’t let any precious information from the field be left behind.

We advise you to divide the missions into 3 categories:

  • Mobilization : Responsible for organizing mobilization actions on the field, monitoring actions, mobilizing teams ...

  • Contact management : Responsible for managing the contact database, information feedback, communication...

  • Strategy : Responsible for the analysis of the survey, analysis of the territory, etc.

 ⚠Warning: When processing personal data, you are subject to GDPR rules. Here is an article about GDPR in Qomon

TO GO FURTHER 🚀

  • A help center is available at help.qomon.com. You will find a large number of articles to help you use all of the app’s features.

  • Use the support team via the chat on the app

  • The Qomon Training Program : contact our team if you would like to benefit from an online training program or an onsite training session

FAQ

  • “It doesn't work, it’s not letting me sign in!"When using it for the first time, remember to confirm your e-mail address! This is to avoid robots! đŸ€– This is one of the most commonly asked questions.

  • “I didn’t receive the account creation confirmation email”Look in your SPAM folder. Sometimes, it just happens 😅

  • "I get a white screen during installation, what’s going on?"The app pre-loads information during installation, remember to have good mobile network when downloading the app. Having problems? Close and restart the app.

  • "I don't see the actions that I created on the web app" Some browsers have trouble with instant changes. We recommend Chrome.

  • “Do not confuse passwords and invitation codes” When you or your activists create an account, enter a personal password. The organization’s invitation code only allows you to join your campaign space at the end of the Qomon account creation process.

Download the free guide "Using Qomon as an Admin"

 

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